SECTION 1 

It shall be the duty of the Director to preside at all meetings and Table functions. She shall appoint all officers, with the exception of the First Associate Director and the Second Associate Director. She shall appoint the Standing and Special Committees and shall serve as ex-officio member of all committees, except the Nominating Committee. The Director shall comply with all duties and responsibilities at the Local, State, and Alliance levels as stated in the PART of Laredo Handbook. She shall also oversee that all officers are complying with their duties and responsibilities at the Local, State, and Alliance levels as stated in the PART of Laredo Handbook.

SECTION 2 

It shall be the duty of the First Associate Director to preside in the absence of the Director. She shall oversee the Standing Committees. She will also comply with the duties and responsibilities at the Local, State, and Alliance levels as stated in the PART of Laredo Handbook.

SECTION 3

It shall be the duty of the Second Associate Director to preside in the absence of the Director and First Associate Director. She shall oversee the Special Committees. She will also comply with the duties and responsibilities as stated in the PART of Laredo Handbook. She shall also assume the duties of the First Associate Director in her absence or vacancy of that office.

SECTION 4 

It shall be the duty of the Recording Secretary to keep the minutes of each meeting. She shall file all minutes in the form of a journal and turn them over to the Historian(s) at the end of her term. She shall conduct roll call at all meetings and keep a record of attendance for the year. The Recording Secretary must turn over to the appointed successor copies of the minutes and the attendance record by May 31 of the appointed year. She shall comply with all duties and responsibilities as stated in the PART of Laredo Handbook.

SECTION 5 

It shall be the duty of the Corresponding Secretary to handle all correspondence pertaining to the affairs of the Pan American Round Table of Laredo and to read the correspondence at the meetings. She shall comply with all duties and responsibilities as stated in the PART of Laredo Handbook.

SECTION 6 

It shall be the duty of the Treasurer to collect all dues and fees, to accept all donations to the Table, and to record under specific caption all money received. She shall disburse money as the Table may direct, and or at the discretion of the Director, and shall present a full account at the September and May meetings and whenever called upon by the Director. She shall send a statement of dues to members who have not paid their dues by the October meeting. The Treasurer shall serve as a Chairperson of the Finance Committee and prepare and file necessary reports to the State and to the Alliance. To file form 990-N (e-Post card) with IRS, annually by June 15. Checks issued must be signed by two officers, the Treasurer and the Director. In case of absence of either one, the First Associate Director will assume this duty. The Treasurer shall comply with all duties and responsibilities at the Local, State, and Alliance levels as stated in the PART of Laredo Handbook.

SECTION 7 

It shall be the duty of the Custodian(s) of the Flags and Native Costumes of Pan American Nations to be responsible for the flags and all other properties of the PART of Laredo. In the event of her absence, she shall delegate responsibility for setting up the flags to another member. The Custodian of the Flags and Native Costumes of Pan American Nations shall comply with all duties and responsibilities at the Local, State, and Alliance levels as stated in the PART of Laredo Handbook.

SECTION 8 

It shall be the duty of the Parliamentarian to ensure that meetings are conducted according to Robert's Rules of Order (latest edition), and that all proceedings will be in compliance with the PART of Laredo Constitution and Bylaws. The Parliamentarian shall also comply with all duties and responsibilities at the Local, State, and Alliance levels as stated in the PART of Laredo Handbook.

SECTION 9

It shall be the duty of the Historian(s) to collect and preserve materials pertaining to the historical interest of the Pan American Round Table. The Historian(s) shall comply with all duties and responsibilities at the Local, State, and Alliance levels as stated in the PART of Laredo Handbook.

SECTION 10

It shall be the duty of the Chairperson(s) of the Scholarship Committee to comply with all duties and responsibilities of this committee as stated in the PART of Laredo Handbook.

SECTION 11

It shall be the duty of the Immediate Past Director to serve as a member of the Executive Board. To serve as guide and counsel to the current Table Director and to comply with all duties and responsibilities as stated in the PART of Laredo Handbook.

 

SECTION 1 

The object of this organization shall be to provide mutual knowledge, understanding, and friendship among the women of the countries of the American Continent.

SECTION 2 

Pan American Round Table of Laredo is organized exclusively for charitable and educational purposes; including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal code.

 

SECTION 1 

Dues shall be paid no later than the November meeting. Each member must pay her meal cost, as well as that of any guest(s) she brings, prior to the meeting. The Table will cover the meal costs for guests invited by the Table.

SECTION 2 

Failure to pay dues by the November meeting shall result in the member’s name being removed from the membership roster, provided that Dues Notices have been sent by the Treasurer. Final action will be determined by the Executive Board.

SECTION 3 

Active Members shall pay annual dues, which include Alliance, State, and Local fees, meal costs for the year, and a contribution to the Scholarship Fund. Members will receive an invoice with the total amount due. All fees are subject to change.

SECTION 4 

Active Honorary and Honorary Members are not assessed dues, but will pay full cost of the meal when attending a meeting.

SECTION 5

Associate Members shall pay annual dues, which include Alliance, State, and Local fees and a contribution to the Scholarship Fund. When attending a meeting, the Associate Member will pay the full cost of her meal.

SECTION 6 

Any active member in good standing who wishes to resign from the Table shall send in her written resignation to the Table Director, prior to the new PART year, accompanied by any balance due.

 

SECTION 1 Nomination of New Members

1. The Nomination Form must be submitted to the Membership Committee at any time prior to the March meeting. The voting will be in May of the nominating year.

2. The individual must be sponsored by two active members in good standing. No Active Member may sponsor more than two candidates for membership in any one PART year.

3. The candidate must have attended at least two meetings, prior to the March meeting at which time the candidate's nomination will be presented to the membership for consideration prior to her election in the same nominating year.

4. Biographical information on the prospective members will be given to all active members at the March meeting. Election is to be held in May of the nominating PART year.

SECTION 2 Election

1. Election of new members shall take place at the May meeting.

2. The Membership Committee will distribute to the Active and Active Honorary Membership an official printed ballot listing the proposed candidates, together with their qualifications and the names of their sponsors.

3. The Active and Active Honorary Members present will cast a ballot vote. Those candidates receiving 2/3 majority vote by the attending Active and Active Honorary Members will be invited to join.

SECTION 3 Membership Roster

If the number of eligible candidates elected brings the membership over the State Constitutional Limit of 150, the appropriate number of candidates receiving the highest number of positive votes will automatically be designated for invitation, and the remaining elected candidates will constitute a waiting list to be issued invitations as vacancies occur.

SECTION 4 Record Keeping

All applications, biographical information, and other pertinent information will be kept by the Membership Chairperson and shall be her sole responsibility until they are turned over to the Recording Secretary at the end of the year for record-keeping.

 

The Duties and Responsibilities of all committee members are stated in the PART of Laredo Handbook. All committee members will be appointed by the Table Director with the assistance of the Executive Board.

SECTION 1 Standing Committees

1. The Executive Board shall be composed of the Officers, the Immediate Past Director, and any member who is a State Officer. The present Table Director shall serve as Chairperson.

2. The Membership Committee shall consist of three (3) at-large members and two (2) former Table Directors for a total of five (5) members of which one (1) of the former Table Directors will serve as Chairperson.

3. The Finance Committee shall be composed of the Treasurer who will serve as Chairperson, two (2) assistants, and five (5) members who will serve as Finance Advisory Members.

4. The Scholarship Committee shall be composed of four (4) members, of which one (1) will serve as Chairperson.

5. The Program and the Decoration Committee shall be composed of all Directors of the Day assigned for the PART of Laredo year and will do the decorations for all meetings and social events for the PART of Laredo year. The First Associate Director will serve as Chairperson.

6. The Telephone Committee shall be composed of members appointed by the Director, one of which will serve as the Chairperson.

7. The Nominating Committee shall be composed of five (5) members appointed by the Director one of which will serve as Chairperson.

8. The Custodian of the Flags and Native Costumes of the Pan American Nations Committee shall be composed of four (4) members of which one of the members of the Custodian(s) of the Flags and Native Costumes of the Pan American Nations shall serve as Chairperson(s).

9. The Educating For Peace Committee shall be composed of four (4) members of which one will serve as chair.

SECTION 2 Special Committees

1. The Revisions Committee shall be composed of the Parliamentarian who will serve as Chairperson, three (3) at-large members, two (2) former officers, and the Executive Committee members.

2. The Protocol Committee shall be composed of three (3) members, of which one (1) will serve as Chairperson.

3. The Courtesy Committee shall be composed of a minimum of four (4) members of which one (1) will serve as Chairperson.

4. The Publicity/Electronic Communications Committee shall be composed of a minimum of three (3) members, of which one (1) will serve as Chairperson.

5. The Credentials Committee shall be composed of a minimum of three (3) members, of which one (1) will serve as Chairperson.

SECTION 1 

Meetings shall be held monthly from September to May inclusive, with the following exceptions:

1. No meeting shall be held in the month of February.

2. The duration of the regular business meeting will be limited to 2 hours, one hour to conduct business and the second hour will be devoted to the program or to the presenter. Social time will follow the business and the program.

SECTION 2 

Members' guests are welcome at all meetings and social events except at Special Called meetings. All individuals attending meetings will pay for full cost of meal.

SECTION 3 Special meetings may be called at the discretion of the Director.

1. Any meeting called by the Director for the purpose of transacting business shall be considered the equivalent of a regular meeting.

2. Every member must feel it her duty to be present at all called meetings.

SECTION 4 

A quorum shall consist of one-third (1/3) of the Active Membership present. Any motion introduced during a meeting will require a 2/3 majority vote of the attending voting members in order to pass.

SECTION 5 

Debate during a meeting comes after a motion has been made and the members wish to debate the issues related to the motion. The Director/chair calls for the debate which will be limited to 20 minutes unless waived by the Director. Each side (the pros and cons) will have 10 minutes to debate. Up to 10 speakers (5 for each side) will be recognized and allowed 2 minutes each to speak. Once having spoken, no member will be allowed to have a second opportunity to speak. The parliamentarian will keep time, the director will recognize the speakers. Members will not be permitted to take the floor unless recognized by the director (chair). At any time the Director may invoke Executive Privilege and amend the rules as necessary.

SECTION 6 Electronic Meetings and Communications

1. The Electronic Meetings of the Table may be held at the discretion of the director via e-mail, telephone, or other electronic devices that do not require members to be present at the same location or at the same time. The duration of such meetings will be two hours. Written or verbal notes will be taken from those without e-mail. A quorum will consist of (1/3) of the majority of the active members in attendance and shall be determined before a motion can be made or a vote can be taken. The Recording Secretary is responsible for preparing minutes for all Special Electronic Meetings.

2. Pan American Round Table, as an organization, is a non-political, non-sectarian, non-commercial, non-federated and non-profit and is a charitable and educational organization. Periodically, PART of Laredo will send newsletters, emails, it's handbook and electronic messages via social networks with the intent to communicate, share information and provide directives to its members concerning the table. Members should make every effort to share information and send messages which are non-political and non-sectarian in nature so as to respect the purpose of the organization as stated in the PARTT Constitution, Article V Section 2. Efforts should be made to consider the time the message is sent so as not to disturb the sleeping /resting habits of the members.

SECTION 1

 

To promote their work in Pan Americanism, at least one (1) student enrolled in a local college or university, who meets the table's established criteria shall be awarded a scholarship. The amount is to be determined by the Scholarship Committee and approved by the Executive Board.

SECTION 1 

The PART of Laredo does not lend any of its property to any party regardless of Circumstances.

 

SECTION 1 PART of Laredo Constitution and Bylaws, latest edition

1. The Constitution and Bylaws may be amended in whole or part by the affirmative vote of two-thirds (2/3) majority of voting members present at a regular meeting, providing due notice of amendments has been given at the previous regular meeting.

2. The Revisions Committee Members will provide copies of the PART of Laredo Constitution and Bylaws to be printed in whole in the annual PART of Laredo Handbook.

SECTION 2 PART of Laredo Handbook, latest edition

1. The Executive Committee will review yearly and make the recommended amendments.

2. Copies will be printed for the membership yearly.

SECTION 3 PARTT Protocol, latest edition

SECTION 4 

 

Robert's Rules of Order, latest edition, shall govern the Table in all cases not covered by the Constitution and Bylaws, PART of Laredo Handbook latest edition.

REFERENCES

 

PART of Laredo Constitution and Bylaws: Sept, 2017 PARTT Constitution & Bylaws, 2019

 

 

REVISIONS

Revised: 

November, 1980

September, 1985

September, 1988

October, 1988

November, 1989

September, 1992

May, 1995

April, 1998

September, 2001

October, 2002

November 8, 2003

February 13, 2008

May, 2012

March 28, 2013

May, 2015

May, 2017

September, 2017

May, 2022